7 Critical Steps Your Business Must Take Today To Implement BYOD Policy Immediately

You are addicted to your smartphone and rely on it for most of your daily tasks. Whether it is sending emails, working on documents, playing games, listening to music, watching movies or staying in touch with your friends and family, you use your smartphone as your daily driver. Ever wanted to take your mobile devices with you to work and use them as your workstation? With Bring Your Own Device (BYOD), now you can.

What if you are a business owner? You won’t welcome new devices in your existing network because they pose a security risk. You know mobile devices are a soft target for hackers as they easily get access to sensitive data stored in these mobile devices. On the flipside, you also want to give your employees freedom to work from the device of their choice, so you can not buck the trend of BYOD.

According to Statista’s prediction, every person will own a whopping 6.58 connected devices by 2020. The BYOD trend will skyrocket. As a business, you can find the sweet spot by establishing a BYOD policy. How can I implement a BYOD policy in my organization? Here are seven critical steps your company must take to implement a BYOD policy successfully.

Key Takeaways

• A well-defined BYOD (Bring Your Own Device) policy helps organizations balance employee flexibility with security requirements.
• Clearly specify which personal devices are allowed on the company network to reduce compatibility and security risks.
• Enforce strong security measures, including complex passwords, device locks, and compliance with company security standards.
• Establish clear policies for IT support, app usage, data ownership, backup procedures, and remote data wiping.
• Control app permissions and restrict potentially risky applications to protect corporate networks and sensitive business data.
• Prepare an employee exit process that removes company data, access credentials, and business applications from personal devices when employees leave the organization.

1. Mention Allowed Devices

Go back a decade in time and you will only find Blackberry being used for work. There are no other devices until iOS and Android burst onto the scene. Today, you will find devices of all shapes and sizes in the workplace. You should decide on which devices you are going to allow and which ones to ban. Tell all the employees about the permitted and non-permitted devices, especially those who are interested in bringing their own devices to work.

2. Create a Strict Security Policy for Devices

No one would prefer a password or lock screen on their personal devices, especially if they must unlock the device hundreds of times. As a business, you need to implement stringent security policies and make employees follow all the rules to ensure that all the sensitive data on mobile devices stays safe.

The criticality and volume of data stored on mobile devices are much more important than the hassle your employees will face when unlocking their personal devices multiple times. Ask employees to set stronger, lengthy passwords by using a mixture of alphanumeric characters. Consult with your system administrators and security professionals to reach a consensus on which security policies you should enforce.

3. Clear Service Policy for BYOD Devices

Setting boundaries is another great way to maintain the security and safety of mobile devices. Make employees understand the boundaries you have set for them in the service policy for their personal devices. To create a successful service policy, you need to consider what kind of support your IT department will offer. Will you provide support for applications installed on employee devices? What level of support will employees enjoy when they connect to your network? Answering all these questions will assist you in creating a clear service policy.

4. Clarify Who Owns Apps and Data

It is important to know who owns the apps and data stored on employee mobile devices. In most cases, companies letting employees bring their own devices will get access to their data and store it on their servers. This comes in handy when the employee’s devices either get lost or stolen. Your BYOD policy must make it clear who has the right to wipe out data in case it is lost or stolen. Educate and guide employees on how they can keep their data backed up and restore data in case of any issue.

5. App Permissions and Access

Not only devices, but you can also control what apps you allow and ban. You can prevent users from downloading, installing, and using apps that pose a security and legal risk and have access to your corporate resources. This saves you from malicious apps or security vulnerabilities found in the latest mobile apps. You don’t want a malicious app to be installed on a BYOD device connected to your organization’s network because it can let hackers access your network and wreak havoc on digital assets.

For instance, the latest Twitter app has a security loophole in its integration with the mail app on Android. This will allow hackers to relay email through your company. What if an insecure instant messaging provider gives hackers access to the contact details of all your employees along with other sensitive information? These scenarios can occur if you don’t have strict app permissions and controls in place, especially for BYOD devices.

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6. Integrate BYOD Plan with Acceptable Use Policy

If your company is treating corporate-issued phones as other devices such as laptops and desktops on your network, you are moving in the right direction. Make sure you prevent employees from connecting to the VPN, as it might raise suspicion about the activities performed through your network. Keep everything transparent by organizing discussion sessions on the acceptable use policy so that all of the employees know what lies inside or outside the acceptable use policy. Make sure to have monitoring tools to keep an eye on such behavior.

7. Have an Employee Exit Strategy Ready

Most companies never thought about what would happen if the employees with devices left the company. That is why they fail to remove all the data, tokens, email access and proprietary apps from their devices. Some companies ask their employees to return their devices or disable their email and turn off synchronization access before the exit interview but that is not enough to ensure a safe exit. Security-conscious companies will wipe out data from BYOD devices and let users back up their personal data and apps before they leave. Helping employees get things in order before quitting their jobs will save you from a lot of hassle later.

What steps have you taken to implement a successful BYOD policy? Feel free to share your experiences with us in the comments section below.